TERMS AND CONDITIONS
Academic Warning or Probation
If a student fails to meet the Satisfactory Academic Progress (SAP) criteria outlined in the University of Cape Canaveral catalog, they will be placed on a probationary period. This probationary period is subject to the timeframe specified within the SAP guidelines. During probation, students repeating any courses must pay a fee of $35.00 per course. At the end of the probationary period, students who have not fulfilled the academic requirements may be dismissed from the University. Those who do meet the requirements will be removed from probationary status.
Probation is a formal administrative classification that indicates a student is at risk of academic dismissal. Students on probation are closely monitored and are expected to engage in regular academic advising sessions to track and support their progress. Additionally, students on probation may be required to attend supplementary course sessions. Official written notification and academic support will be provided to all students placed under probation.
Suspension and Dismissal
Students who are suspended may apply for readmission after a minimum period of one term. If readmitted, students will return on academic probation. If the student fails to meet the required cumulative average while on probation following suspension, they will be dismissed from the University and deemed ineligible for future reentry.
Appeals related to academic progress must be submitted in writing to the Vice-Provost within 15 days of receiving a dismissal notice. Written confirmation of the decision will be provided. The maximum timeframe allowed for program completion is 1.5 times the standard program duration. Failure to meet this timeline will result in dismissal.
Appeals Process
Students may appeal administrative decisions related to probation, suspension, or dismissal by submitting a written appeal to the Vice-Provost. The Vice-Provost holds final authority on such matters and will render a decision within five business days. Students must provide documented evidence of satisfactory academic progress for an appeal to be considered.
Student Conduct Policy
The University of Cape Canaveral upholds high standards of behavior in academic and institutional settings. Inappropriate conduct may result in disciplinary action or dismissal. Academic dishonesty, including cheating, fabrication, plagiarism, or enabling academic misconduct, is strictly prohibited. All submitted work must be original. Any reference to external sources must be appropriately cited. Plagiarism and document falsification are serious violations and may result in grade penalties, suspension, or expulsion.
Other unacceptable conduct includes fabricating or furnishing false information; misuse of University records, documents, or identification; unauthorized access or misuse of University resources; and inappropriate use of the University’s name or branding. Sexual harassment, stalking, disruption of University functions, and failure to comply with directions from University officials also constitute misconduct.
Furthermore, students are prohibited from selling or distributing course content, lecture notes, or recordings for commercial purposes without prior written authorization from the University and the course instructor.
Penalties for Misconduct
The Vice-Provost may impose disciplinary action for any violation of University policy or regulations, whether or not the conduct is also a legal offense. If a student is improperly disciplined and successfully appeals, all records of the disciplinary action may be sealed and removed upon request.
Disciplinary measures include written warnings, probation, exclusion from specific privileges or activities, suspension, dismissal, restitution for damages, and in exceptional cases, revocation of awarded degrees. These penalties are designed to reflect the severity of the infraction and ensure the integrity of the academic community.
Grievance Policy
Students who believe that a University decision has adversely affected their academic standing or rights may initiate a formal grievance process. The procedure begins with the course professor. If the issue is unresolved, it will be elevated to the appropriate academic administrator.
Course Cancellation Policy
The University reserves the right to cancel online courses due to insufficient enrollment. Such decisions are made on or before the first day of the course. If a course is canceled, students may transfer to a comparable course that meets their academic needs. No financial liability will be incurred by the student in these cases.
Course Withdrawal Policy
To initiate a course withdrawal, students must notify the Registrar’s Office either verbally or in writing. Withdrawals made during the drop/add period may qualify for refunds as outlined in the Cancellation and Refund Policy. Withdrawals after this period may affect academic standing.
Students may withdraw from a course and receive a “W” notation up until the day before the final examination. Poor academic performance is not a valid reason for withdrawal beyond this deadline. Medical withdrawals require supporting documentation and, if approved, an “I” (Incomplete) may be assigned.
If a student withdraws from a course while an alleged academically dishonest act is under review, and the case is not resolved in favor of the student, the academic department, in conjunction with faculty and the appropriate University committee, reserves the right to assign the appropriate grade for the course. You can access the official Course Withdrawal Form for this process.
Make-Up Work and Repeating Courses
Students unable to complete coursework by the end of a term may be granted an Incomplete grade (“I”) with instructor approval. Requests must be submitted within three days after the course ends. If no arrangement is made and no administrative approval is granted, a failing grade will be issued.
